Appointment of Administrative and Communications Assistant

Margaret Beaufort Institute of Theology

Catholic House of the Cambridge Theological Federation

Margaret Beaufort Institute of Theology is looking for an enthusiastic and effective Administrative and Communications Assistant who is attracted to professional (non-academic) support of a tertiary education provider with student accommodation onsite. She/he will share a commitment to the ethos of the Institute.

About the Institute

The Institute has a particular commitment to the integration of research, teaching and pastoral practice. Its teaching ranges from short courses and study days to degree programmes. The Institute offers pastoral training, accompaniment and supervision to schools, prisons and healthcare organisations. It provides an intellectual home to over thirty research associates and fellows, Centre for Ecclesial Ethics and Religious Life Institute. Its core academic staff include the Principal, Director of Studies, Director of Research and Director of Pastoral Outreach. Amongst key professional support staff are Director or Administration, Bursar, House Manager and Domestic Assistant.

The Institute owns its property, Lady Margaret House, in Grange Road next to Newnham College and close to the Sidgwick Arts and Humanities site of Cambridge University. The building, which formerly belonged to the Canonesses of St Augustine, has staff offices, study bedrooms, a chapel/library, an oratory, a large teaching space, common room, self-catering kitchens and a beautiful garden.

Through the Cambridge Theological Federation, the Institute’s staff, students, fellows and associates are part of an ecumenical community of twelve Houses representing different Christian denominations and one interreligious organisation. Through the Federation the Institute enjoys strong relationships with both universities in Cambridge: Anglia Ruskin University and the University of Cambridge.

Governance is undertaken by a Board of Directors (Trustees) and a Council of Members whose work includes academic guidance and support. The Institute is entirely independent and self-financing, generating the income it needs from its property, donations, fees and grants. Currently, the Institute is reviewing its sustainability and is in the process of developing its new business plan. The appointment of the new Administrative and Communications Assistant for one year aims to help the Institute to pilot the new approach. The role will be reviewed after a year. There is a possibility of extending it beyond one year.

About the post

Length of post: September 2022 – August 2023

Average hours per week: 37.5 hours (may include evening and occasional Saturdays when courses or events may be scheduled)

Salary: Maximum £26,000  + pension 3%

Location:  Onsite at MBIT in Cambridge; only exceptional working from home

Reports to: Director of Administration with day-to-day interaction with Bursar and other staff (who all work hybrid) and House Manager (who works onsite 7:30am to 2:30pm weekdays).  The team is very small and may work in the office or from home, therefore the incumbent needs to be able to work independently with minimal supervision.

The focus of this position is to provide onsite and online support for MBIT’s academic activities, particularly helping with the execution of onsite hybrid delivery courses (running the Zoom and dealing with livestreaming etc).   This person will handle a wide variety of tasks, providing support for MBIT students, residents and staff, and helping with events.  This person will also run the MBIT social media platforms, e.g. Twitter, Facebook and help with other digital marketing  and course promotion/administration tasks.

The main areas of work include:

Administrative Support Onsite (normally 9am to 4pm Monday through Friday)

Be on site to handle variety of tasks that will come up with the full reopening of the site for teaching and courses.  This includes answering the door, cover the incoming phone and info@ and apply@ mailboxes, give out wifi passwords, library access and cards, help with events, liturgies, and meetings.  Liaise with the House Manager on requirements for teaching and public spaces and general operation of the site.

Social Media and Website

Integrate and operate the Institute’s social media presence, currently Facebook, Twitter, and Youtube primarily for publicising courses and events, but also general PR for the Institute.

Improve our social media presence e.g followers on Facebook by introducing lively graphics, interesting links and retweets, and updating the overall look of the social media sites.

Keep social media fresh and interesting, get more followers.

Maintain youtube channel in conjunction with others.

Working with CTF IT and Senior Administrator, keep website up to date with new posts, video clips, course info etc.  If possible, make improvements to website, working with team.

Course Administration and Event Coordination

Help with course/event execution/hospitality as required, e.g. hosting Zoom and recording for upload to Youtube.  Assist staff and course leaders in making courses successful.

Working with CTF IT and the Director of Studies, ensure the hybrid teaching equipment (audio and video and room setup) is working well and maintained to a high standard.

Working within a team with the Director of Studies, the Director of Administration and the Bursar, helps to administer and oversee nondegree course and event signups using Eventbrite and various Excel file systems.

Handles incoming enquiries coming into the apply@ and info@ mailboxes.  Sign people up for courses and events.

Course administration work would include communication of course information to students before and during courses, e.g. outlines, Zoom details, course material, working with leaders, sending out evaluations.

Manage “ Free” Events and other PR activities

Along with other staff, this person helps to execute MBIT’s free events, such as the Mary Ward Lecture, book launches, lectures and end of year liturgies, garden parties.  This involves publicising the events through multiple channels, setting up the online signups and tracking attendance, liaising with the presenters, operating the video/Zoom and editing uploading the video/audio.  Take publicity photos.  Assist with MBA activities.

Skills required:

  • Experience in digital comms, video and audio
  • Excellent written and verbal communication
  • Friendly; mature; able to outreach to people to create community
  • Detail focused; accurate; reliable; responsive
  • Proactive and can work independently
  • Willing and able to learn new technology and tools
  • Creative; able to operate with limited budget and time constraints

 

Understanding and experience with these tools will be helpful:

Required:

  • Office 365, including Word and Excel to a sophisticated level
  • Experience with social media platforms, Facebook, Twitter, Instagram
  • Livestreaming OBS, Zoom and other video platforms
  • Photography and Video Editing
  • Recording for youtube or podcasting Spotify Soundcloud radio etc

Nice to have:

  • WordPress, WIX, HTML, and Plugins for website maintenance and improvement
  • Canva or other graphic design platform; strong graphics skills a plus
  • MailChimp and contact database understanding
  • Eventbrite or other event platform
  • Wakelet Dropbox

This position is suitable for a recent graduate resident in Cambridge, a person returning to work after the pandemic or caring responsibilities.

 

Application Process

Applicants are invited to submit a letter of application and a CV along with names of two referees who are able, between them, to cover the range of the job description and person specification. If you are in employment, one of your referees should be your current employer.  Please send your documents by email to info@mbit.cam.ac.uk (with ‘Administrative and Communication Assistant’ in the subject box).

The close date is 1 September. Short-listed candidates will be invited for interview (onsite or online) on 8 September.

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