MBIT is seeking an Administrator

Summary

The Administrator is responsible for a number of administrative functions at MBIT as well as overseeing the communications and marketing functions for the Institute.

The Institute has a particular commitment to the integration of research, teaching and pastoral practice. Its teaching ranges from short courses and study days to degree programmes. The Institute offers pastoral training, accompaniment and supervision to schools, prisons and healthcare organisations. It provides an intellectual home to over thirty research associates and fellows, Centre for Ecclesial Ethics and Religious Life Institute. Its core academic staff include the Principal, Director of Studies, Director of Research and Director of Pastoral Outreach. Amongst key professional support staff are Administration, Bursar, Digital Communication and Administrative Assistant, House Manager and Domestic Assistant.

The Institute is located in Grange Road next to Newnham College and close to the Sidgwick Arts and Humanities site of Cambridge University. Through the Cambridge Theological Federation, the Institute’s staff, students, fellows and associates are part of an ecumenical community of twelve Houses representing different Christian denominations and one interreligious organisation. Through the Federation the Institute also enjoys strong relationships with both universities in Cambridge: Anglia Ruskin University and the University of Cambridge.

Governance is undertaken by a Board of Directors (Trustees) and a Council of Members whose work includes academic guidance and support. The Institute is entirely independent and self-financing, generating the income it needs from its property, donations, fees and grants. It is currently in the process of shaping its new Sustainability Plan.

Anyone in this post should share the ethos of the Institute and have an appreciation/enthusiasm of the MBIT mission and its context within the universities (Cambridge, ARU), ecclesial structures, and wider society.

Responsibilities and Duties

The main areas of work include:

• Course and Academic Project Administration
  • With Academic Management Team, oversee course administration, both degree and non degree courses
  • Oversee promotion, booking, execution and evaluation of short courses and events
  • Improve administration of degree and nondegree programmes; recruitment of students; working with Academic Management Team to increase academic revenue of the Institute
  • Expand online and asynchronous offerings of the Institute, working with Academic Management Team
  • Support new academic initiatives, working with Principal

• Human Resources
  • Recruitment; selection and onboarding (with Principal)
  • Job descriptions and organisational matters
  • In cooperation with Bursar, manage payroll and benefits
  • Performance appraisal and monitoring process
  • Maintain HR policies; compliance with employment regulations
  • Manage leave calendars; sick leave; training

• Company Secretary and support for governing bodies of MBIT
  • Support chairs of the Trustees and Council
  • Keep Companies House updated
  • Set up and attend Trustee and Council Meetings
  • Preparation of papers and minutes
  • Understand various legal documents, history, and structures of the Institute
  • With Bursar, oversee contracts, e.g. employee, subcontractors, tenancies, etc to mitigate risk

• Policies and Health and Safety
  • Maintain the Institute’s operating policies and procedures
  • Oversee Health and Safety for the Institute as a workplace
  • Oversee Health and Safety as a Student Accommodation
  • Maintain risk register

• Financial
  • Assist Bursar with various finance related tasks, including review of accounts/reports, preparation of budgets, and so on
  • Signatory on bank and approve payments

• Communications
  • Oversee all communications, website, newsletter, ads, promotion
  • Manage (create) database of students and outreach to grow market, e.g. Salesforce or similar system

• Line management and working in team
  • Direct work of Digital Communication and Administrative Assistant who is responsible for much of the ground-level work in communications and course administration
  • Work in a high functioning team with limited resources available

Skills and Qualifications

• Academic/vocational qualifications
• Experience in a wide variety of administrative functions, particularly in a charity or HE setting
• Health and Safety experience
• Facility with digital platforms and tools; O365 and other applications
• Excellent writing skills; letters; emails; promotion materials
• Confident with reviewing financial reports and performing some financial tasks under the direction of the Bursar
• Able to prioritise tasks under pressure
• Versatile; able to deal with many types of administrative tasks independently with limited support; proactive
• Accurate and detail oriented